Documentation Requirements

Questions and answers about Documentation Requirements

  • 7501 IOR ADDRESS

    Question: Is there a preference or regulation that dictates what address to use for Block 26 on the 7501 for the IOR name and address? Situation:  Entries for my company shows the address for the corporation as either the physical address from the bond or the mailing address from the bond.  This is different than […]

  • BROKER BILLING

    Question: I believe that if a forwarder , etc., hires a broker to do a clearance for you they are required to put a copy of the original broker billing with their billing to you – per the Customs Regulations. How about an informal entry (not an express courier) where the outsourced broker makes themselves […]

  • FAA CERTIFICATES

    Question: I was hoping to get a better understanding of the difference between a Certificate of Conformance and an 8130. My company currently imports Overhauled parts from Canada into the US. When these parts are overhauled, an 8130 is produced in accordance with FAA regulations. Our company uses that 8130 to utilize the “Product Eligible […]

  • HTS FOR SHIPPING DOCS

    Question: I would like to know if you print the full 10 digit HTS code on commercial documents or do you only print the first six digits.  We would like to know what most companies do, as we have been discussing both options. ========== Answers: We print the full 10 digit  HTS code on our […]

  • COMMERCIAL INVOICES

    Question: I would like to understand how other US exporters handle this situation.  We export our product using a specific schedule B code (8517.62.0050).   Our foreign customer (not related) in WTO country would like us to use a different code on our Commercial Invoice. The code they are asking us to use in not […]

  • DANGEROUS GOODS DECLARATIONS

    Question: I’d like to know how the membership handles preparing IMO or IATA DG declarations for routed or distributed shipments. For routed, we are acting as the exporter but often will not pack the goods in the container for export. The will be delivered to a forwarder first so we cannot attest that the packaging […]

  • SHIPPING DOC TEMPLATES

      Do any of the members require their business partners to utilize pre-approved shipping documentation templates (for commercial invoices, packing lists, etc.) and if so, would they be willing to share their templates?     Answers:   No, but we do dictate the required data elements that said docs must contain, and “offer” (not require) […]

  • END USER STATEMENT BEST PRACTICES

      Question: As part of the due diligence process our company has always requested End Use statements for all ECCN items whether a license is required or not. We have also required that our customers in countries that are high risk for diversion, whether ECCN or EAR99 items submit end use statements as well. This […]

  • END USER CERTS FOR AIRCRAFT PARTS

      Question:   Wondering what the rest of you are doing when it comes to obtaining End User Certificates for Commercial Aircraft Parts under ECCNS 9A991.  Do you obtain them for every transaction or only those transactions where an export is to occur?  Curious to know.  

  • OBTAINING END USER CERTIFICATES

      Question: 1) Is the USPPI responsible to get the end user and end use information when supplying EAR99 equipment to our “distribution” channel partners – OEMs, consultants, equipment integrators, engineering firms who are responsible to assemble multiple pieces of equipment from various vendors for a project and ship to the ultimate end user, i.e. […]

  • EEI FORM FROM FOREIGN CUSTOMER

      Question:       Does anyone have an example form they have used to request permission from   their foreign customer’s to file EEI on their behalf rather than their chosen   freight forwarder in order to avoid routed transactions?       *************  

  • BLANKET END USER CERT

      Question:       I have created a blanket end user certification for all of our customers to   sign and return.  Many of them return it completed right away, no questions   asked.  Many customers, mainly foreign either do not understand it, or simply   do not want to sign it.  Have others […]