Documentation Requirements

Questions and answers about Documentation Requirements

  • HTS # ON OCEAN LOAD LISTS

    Question:   We received a call from a customers freight forwarder informing us they   would not accept our export documents as submitted.   This was a multiple container ocean shipment that did not contain any   controlled or licensed material. Terms were FCA dock. In addition to the BOL   and container inspection reports […]

  • PACKING LISTS

      Question: My company is working on implementing SAP. I have been asked to review our current Packing Lists and Commercial Invoices to determine what information should populate on the new versions that will be generated once we are up and running with SAP. I am looking for comments from the membership regarding Packing Lists […]

  • SHIPPING DOCS FOR CONTAINERS

      Question: We are a large retailer, and I am being told that ALL of our competitors administrate their shipping of FOB product by container rather than by purchase order. For the retailers out there, are you shipping and entering by container? Although I understand the cost savings associated with one doc set and one […]

  • BOL DETAIL FOR DROP SHIPMENTS

    QUESTION:     I would like the membership’s input on the ocean bill of lading detail for drop ships.  We currently have a relationship with a foreign seller in China where they ship product to our customers in Europe.   Under these transactions, the terms of sale are FOB Origin Port.  These FOB terms are applied […]

  • WEIGHTS ON PACKING LISTS

      Question:   We have been informed by a customer in China that there is a requirement from   Chinese customs that the weight of each line on a packing list is itemized,   rather than the weight of the entire shipment being summarized, as it is our   current practice.   We asked the […]

  • Apparel Importers WAD sheet

      Question:   This is a question to all the apparel importers.  We have always required the Wearing Apparel Detail sheet (WAD) to be included with the commercial docs for all of our apparel entries.  Our invoice descriptions are generic, so the WAD, covers the additional invoice requirements in 141.89 (a).  We have a vendor […]

  • Invoice swap with courier

      Question: Typical Sales transaction from US to EU: USA group company A sells to UK group company B, then UK Company B sells to Customer C in Germany. When drop shipping from A to C, we ask a freight forwarder to switch commercial invoice upon arriving at destination for destination import clearance.  Company B […]

  • COO documentation

      Question: What Country of Origin Documentation do you require from your vendors and how do you retain / cross reference it? If you have a one-off sample shipment, do you require a formal certificate of origin? Do you rely on a statement similar to the the NAFTA written representation letter used in Annex 401 […]

  • FALSE BOL INFORMATION

    Question: Our CN office has just advised us that a shipment from our vendor was shipped w/ a shortage, however they filed their CN export clearance w/ the full quantity amount.  Now our BOL shows the incorrect amount and they are advising us it is too late to revise the documents. Obviously I’m pushing back […]

  • Steel Mill Certificate Requirement

    Question: I understand that US CBP requires “Mill Certificates” to be supplied at the time of entry when importing steel and steel products classified in Chapter 72 and 73 of the HS Tariff.   I am looking for the regulation that spells out specifically what is required.