Documentation Requirements

Questions and answers about Documentation Requirements

  • PO Compliance Language

    Question: We currently have an “international” note which is manually entered for any international purchase orders.  It’s fairly lengthy and attempts to generally define our import requirements to vendors including marking, proper valuation, US HTS, ISF, etc.  If our compliance team makes changes to the note, a completely new note and name has to be […]

  • Request for CO Certs

    Question: We are inundated with requests for certificates of origin, not freetrade agreement certificates of origin.  When we ask about the reason for the request for this document, we hear that it is just standard practice to request it and more often than not the document itself ends up in a file and is not […]

  • Documentation

    We have upward of 3000 loads per year from our US parent company to our US sister company who acts as NRI into Canada.  One CHB clears all the loads into Canada.  We use SAP to generate all our customs invoices and either SAP or WMS to generate our BOLs.   We also use a […]

  • END USE VERIFICATION

    I have a heavy question for the membership. Our company has company-owned branch sales offices located around the world. In some particular countries, we require a standard end use statement, on company letterhead and signed by a company official, to be filled out detailing what exactly the customer will be doing with the product prior […]

  • Documentation Requirements Q&A 1

    Can shipping documents for an export shipment from CN to EU show?: 1) Ocean BOL = Shipper/Exporter: ABC “Chinese” company in China Port 2) Commercial Invoice = Exporter: DEF “American” company in the US 3) Packing List = ABC “Chinese” company in a China Port

  • Documentation Requirements Q&A 4

    Our purchasing dept when issuing a purchase order to a foreign supplier (who may be an affilate) does nothing different than when they issue that PO to a US company supplier. My question is, what kind of information would you want to see on your PO for items being purchased outside of the US ? […]

  • Documentation Requirements Q&A 5

    We are about to import a knitted garment that was previously classified as 6110.30.3059. The previous shipments were manufactured in Australia thus quota did not apply. I also have ruling # NY M84833 on this style and Customs ruled this garment was not constructed by that particular manufacturer as per note 6. Customs also mistakenly […]

  • Documentation Requirements Q&A 6

    We do ocean shipping with containers being delivered to our warehouse from the rail. Trucker of choice bills broker who marks up bill and bills me. I am switching to the trucker sending their freight bills directly to my freight payment center and saving money. Broker says they no longer need to issue a DO […]

  • Documentation Requirements Q&A 7

    A general question on the need/requirements for packing lists. We’ve always requested a packing list from our vendors as part of the required document package. Our customs broker has approached us to ask if they need to continue to make sure that this documents is including, citing that it’s not a customs requirement. Do other […]