Question: Our company self-file’s EEI’s in the US, our sister company in Mexico hires the transportation and collects the freight from our 3PL and handles delivery. As the USPPI in the US we must maintain records of the export transactions, including all relevant documents like the EEI, Commercial Invoice, and any licenses or authorizations, shipping […]
Question: Hi. What is the required period of time to maintain entry records on an AD/CVD entry please? Answer 1: 163.4(a) must maintain the consumption entry subject to an antidumping investigation for 5 years after the date of entry. Answer 2: There is no specific statutory or regulatory rule for AD/CVD entries. The recordkeeping rules […]
Question: We are preparing our request to CBSA to maintain NRI records outside of Canada. More specifically, we will keep them on a SharePoint site in the way they are received via email from our CHB. We reached out to Microsoft to obtain the address of the server and they said ‘the data is housed […]
Question: Sanity Check! Import entries into the US from Canada: Is a truck bill of lading necessary to evidence the right to make entry? Is the truck or rail inward manifest acceptable to suffice as the “right to make entry”? Exports from the US to Mexico: Is there a truck bill of lading for the […]
Question: We have shipments under CIF and CIP terms sent from Japan to the US. These entries are not on our ACE report because DHL and FedEx cleared customs, acting as the IOR. We have received invoices for duties and taxes from them, and we’ve noticed that the ENTRY numbers either start with AEK (for […]
Question: Hi! Is it actually necessary to apply for permission to use electronic record retention? Seems to be an outdated requirement. We are a large importer (over 50000 entries per year), so keeping paper records is not reasonable. We’d like to use flash drives or an online storage or SharePoint type site. What methods do […]
Question: Corporate legal has mandated an EMAIL RETENTION POICY that ALL emails are to be systematically deleted after 2 years. Due to the fact that 19 CFR § 163.4 Records are to be maintained for 5 years, and Records include email correspondence, how do other organizations address this challenge? Thanks, Answer 1: I am going […]
Question: Hi Group, I have a client who are manually entering data about their shipments (domestic and international) on an excel spreadsheet. They use a variety of carriers. My suggestion had been to request quarterly reports from all vendors with fields appropriate to their needs and for compliance, and that they should also sign up […]
Question: What party is to be listed as the SHIPPER on the ocean bill of lading? We have a routed export scenario where we arrange for an ocean booking with our foreign customer’s agent in the U.S. Bookings can be for 10+ containers at a time out of West Coast ports and are on the […]
Question: Good day. We would like to seek feedback on best practices for keeping cradle to grave import and export records in Canada. What would be the primary and supporting documents to keep? Answer 1: Hi there, Your best bet would be to comply with CBSA’s Administrative Guidelines. See https://www.cbsa-asfc.gc.ca/publications/dm-md/d17/d17-1-21-eng.htmlIf you are a non-resident importer […]
Question: We recently acquired a business with a site in CA and in the US. The CA office manages all Customs operations for both sites. Is it OK that the Customs documents for the US IOR be kept and maintained in Canada or does the US site also need to maintain the Customs records for […]
Question: I do know for compliance purposes records for Imports must be kept for 7 years; however regarding the freight charges (aka: ocean charges or inland drayage charges to our warehouse) be included in the record keeping as well ? Answer 1: We do, we keep all the shipping records (AWB, BL, CI and PL) […]
