Question: For those using SharePoint to store entry documents electronically, any advise on document naming convention, attributes or other tools within SharePoint to help search and access documents? For example: Do you use folders (like by year) or make the naming convention searchable by metadata? Does anyone have a procedure for storing document in SharePoint […]
Question: Can a broker destroy ADD and CVD entries after 5 years from the entry date? Antidumping is not listed as an exception in the Record Retention regs and I cannot find an alternative period specified in the antidumping regs. I did check the ICPA question and answer archives, but could not find this particular […]
Question: Can a broker destroy ADD and CVD entries after 5 years from the entry date? Antidumping is not listed as an exception in the Record Retention regs and I cannot find an alternative period specified in the antidumping regs. I did check the ICPA question and answer archives, but could not find this particular […]
Question: We are planning to move from paper import entry records to electronic storage. Can someone share an advance written notification used for alternative methods of storage? Any additional tips for moving from paper to electronic recordkeeping would also be helpful. ========== Addl Answers: Answer: We currently utilize SharePoint for all of our Import documents. […]
Question: We are currently receiving copies of our entry packets directly from the Customs Broker and we are retaining these documents in accordance with the requirements set forth in 19 CFR 163. We are also receiving copies of the entry packets from a third party that pays my company’s bills. As long as we are […]
Question: There has been a heavily debated interpretation of the import record keeping requirements of title 19 CFR 163.5 at my company. My company currently keeps all paper documents for import entry recordkeeping. I am contesting that we should move to electronic storage of our entries. We currently get our copies via email […]
Question: Does anyone have a best practice or a work instruction on how to properly archive records for quick retrieval? Should it be by month, customer, export destination, etc. ==========
Question: If you represent the IOR, then you must retain those records referred to as the (a)(1)(A) list, part 163 of Title 19 CFR. You must retain them in their “original format” so if you receive electronic, that can be your original. Your company likely has a record retention policy/procedure for all business […]
Question: I have a question for the membership regarding Recordkeeping and 3rd parties used to pay a company’s bills. A paraphrased 19 CFR 163.5(b)(2)(iii) generally indicates that entry records must be maintained in original format for 120 calendar days from release or conditional release whichever is later or demand for return to […]
Question: I am fully aware of the Recordkeeping requirements of 5 years. We do not deal with duty drawback or any other program where requirements may be longer. We maintain our records for 5 years, plus the current year. If for some reason we had a file from 8 years ago moved to four […]
Question: I understand the requirements to comply with CBSA as an NRI and requesting permission to keep records in the USA, etc… However, I am getting conflicting answers from 2 Canada customs brokerage houses regarding importing into Canada as an NRI. Basically our goods are of clinical drugs in dosage form 3004.90, […]
Does anyone know if it is still a requirement for the buyer to sign and retain all Notice of Transfers for 5 years as per this undated letter I found in our file. This is a whole lot of paper to print out and sign. I’m hoping the requirements have changed since this was […]
